The Circuit Court Records Preservation Program (CCRP) Grant Review Board met on January 6, 2023 at the Library of Virginia to consider records preservation grant requests from circuit courts across the commonwealth. The board comprises five voting members: three circuit court clerks, appointed by the president of the Virginia Court Clerks’ Association, and two staff members from the Library of Virginia. Board members meet once a year to evaluate grant applications. Clerks of the circuit courts are eligible to apply for funds to conserve, secure, and increase access to circuit court records. In all, 99 localities submitted 125 grant applications.
The board approved 106 grant projects totaling $4,100,706.02. The vast majority of the approved applications covered professional conservation treatment for over 600 records including deed books, will books, land tax books, marriage licenses, minute books, and plat books housed in circuit court clerks’ offices which suffered damage from use, age, pests, water, cellulose acetate lamination, or previous non-professional repairs. The remaining grants funded records reformatting, back-indexing, storage, and security systems.
The Library of Virginia’s Government Records Division administers the CCRP. A $3.50 recordation fee on land instruments recorded in the circuit court clerks’ offices funds the program. The CCRP provides resources to preserve and make accessible Virginia’s permanent circuit court records. Since 1992, the CCRP has awarded over 2,000 preservation grants totaling over $30 million dollars.
2023 Circuit Court Records Preservation Program Grants
Click here to view all 106 grant recipients or click on the images below to see more information about some specific items.
Plat Book 1 - $13,405.00
Plat Book 2 - $11,800.00