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The Circuit Court Records Preservation Program (CCRP) Grant Review Board met on 11 June 2015 at the Library of Virginia to consider records preservation grant requests from circuit courts across the commonwealth. The board is comprised of six members: four circuit court clerks, appointed annually by the president of the Virginia Court Clerks’ Association; and two staff members from the Library of Virginia, currently the State Archivist and the Deputy of Collections and Programs. The board meets twice a year to evaluate proposals. This cycle’s grant applications requested funds for processing, conserving, securing, and increasing access to circuit court records. A total of sixty-three applications were submitted from fifty-eight localities with requests totaling over one million dollars. After careful evaluation and discussion of all applications, the board approved fifty-eight grant projects totaling over $900 thousand. Fifty-one of the approved applications were for funding to perform professional conservation treatment on more than 250 volumes housed in circuit court clerks’ offices that had been damaged by use, age, or previous non-professional repairs. The remaining seven grants were for security systems and reformatting projects.

The CCRP is a part of the Library of Virginia’s Government Records Division. Funded through $1.50 from the circuit court clerk’s recordation fee, the CCRP provides resources to help preserve and make accessible permanent circuit court records. The program awards grants to the offices of the commonwealth’s circuit court clerks to help address the preservation, security, and access needs of the records housed in their localities. Since 1992, the CCRP has awarded over 1,300 preservation grants for nearly $18 million dollars. Below is a full listing of awarded grants in the most recent cycle.

Virginia Circuit Court Records Preservation Grant Program Awards for 2015-B Cycle

Locality
Project Type
Awarded
Accomack County
Item Conservation – Book
20,210.00
Albemarle County
Item Conservation – Book
10,457.50
Alleghany County
Item Conservation – Book
13,629.50
Amelia County
Item Conservation – Book
16,454.00
Arlington County
Item Conservation – Book
16,763.00
Bedford County
Item Conservation – Book
19,740.00
Bland County
Item Conservation – Book
3,864.00
Buckingham County
Item Conservation – Book
13,466.50
Charlottesville, City
Item Conservation – Book
17,954.00
Chesapeake City
Item Conservation – Book
28,454.00
Craig County
Item Conservation – Book
7,424.00
Danville, City
Item Conservation – Book
3,860.00
Dinwiddie County
Item Conservation – Book
22,416.90
Essex County
Item Conservation – Book
19,533.00
Fairfax County
Item Conservation – Book
10,588.00
Fluvanna County
Item Conservation – Book
13,656.00
Franklin County
Item Conservation – Book
25,140.00
Fredericksburg, City
Item Conservation – Book
11,712.00
Giles County
Item Conservation – Book
23,308.00
Greensville County
Item Conservation – Book
19,978.00
Goochland County
Item Conservation – Book
23,204.50
Halifax County
Item Conservation – Book
19,014.00
Hanover County
Item Conservation – Book
21,208.00
Highland County
Item Conservation – Book
4,388.00
Isle of Wight
Item Conservation – Book
20,629.00
King George County
Item Conservation – Book
28,810.00
King William County
Item Conservation – Book
21,127.00
Loudoun County
Item Conservation – Book
18,360.00
Lunenburg County
Item Conservation – Book
17,624.00
Mathews County
Item Conservation – Book
27,788.00
Mecklenburg County
Item Conservation – Book
12,821.00
Middlesex County
Item Conservation – Book
16,843.00
Nelson County
Item Conservation – Book
13,032.00
Northampton County
Item Conservation – Book
20,575.50
Northumberland County
Item Conservation – Book
2,005.00
Nottoway County
Item Conservation – Book
23,486.00
Page County
Item Conservation – Book
9,607.50
Petersburg City
Item Conservation – Book
21,940.00
Powhatan County
Item Conservation – Book
13,842.00
Rockingham County
Item Conservation – Book
13,701.00
Shenandoah County
Item Conservation – Book
14,565.00
Smyth County
Item Conservation – Book
24,400.25
Southampton County
Item Conservation – Book
12,252.00
Staunton, City
Item Conservation – Book
10,614.00
Surry County
Item Conservation – Book
26,225.00
Tazewell County
Item Conservation – Book
15,796.00
Virginia Beach, City
Item Conservation – Book
16,872.00
Washington County
Item Conservation – Book
6,330.00
Westmoreland County
Item Conservation – Book
14,647.00
York County
Item Conservation – Book
23,374.00
Sussex County
Item Conservation – Paper
4,490.00
Lynchburg, City
Reformatting
20,250.00
Bristol, City
Reformatting
7,950.00
Amherst County
Reformatting
18,300.00
Bath County
Security System
5,119.67
Martinsville, City
Security System
3,535.00
Powhatan County
Security System
5,992.82
Westmoreland County
Security System
4,396.56
Total:
904,232.20
Greg Crawford

Greg Crawford

Local Records Program Manager

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